Submission Instructions

We strongly encourage students, postdocs, and researchers who primarily identify as LatinX in all areas of Machine Learning to submit extended abstracts describing new or work-in-progress research. We welcome submissions in theory, methodology, and applications. Submissions will be peer-reviewed and abstracts which are selected to present will be invited to submit a camera-ready version of their full paper to be included in the Journal of LatinX in AI Research (JLXAIR). Specifically, we allow two type of submissions:

• Archival: Must be blind for the double-blind review process. Accepted works on this category will be published in the JLXAIR as proceedings.

• Non-archival: May be submitted to any venue in the future. Previously published work can also be submitted as non-archival, with the additional requirement to state in the first page the original publication source.

Authors of accepted abstracts will be asked to present their work in a poster session. A few authors will be selected to give oral presentations. Authors accepted to present will be offered presentation coaching. 

While the presenting author need not to be the first author of the work, authors are asked to highlight the contribution of LatinX individuals — particularly the presenting author. This information should be included at the end of the extended abstract (after references) as an unnumbered section. Furthermore, although the event focuses primarily on researchers who identify as LatinX, everyone is invited to attend. Authors are also encouraged to sign up to review for LXAI.

Submission Requirements

Submissions will be double-blind peer-reviewed and should be submitted as a PDF file through OpenReview. All submissions must be in English and strictly follow the guidelines provided by the ICML 2024 Paper Writing Best Practices to avoid the risk of being rejected without consideration of their merits. Each extended abstract should have up to four pages (including figures, and tables). 

At the authors' discretion, supplementary material can also be uploaded (as a separate PDF document) to OpenReview. However, the extended abstract must be self-contained, clearly stating the research problem, motivation, and technical contribution, including experimental results when applicable. Please, keep in mind that supplementary materials are not mandatory and may not be considered by reviewers. In other words, simply delegating central elements of the research to the supplementary material will not be tolerated. 

Regular Submissions

Submission deadline: May 17th, 2024 (Anywhere on Earth)

Author Notification: Jun 10th, 2024

Camera Ready: TBA

Call for Volunteers

LatinX in AI is in need of key support for all the activities that LXAI brings to our community. Volunteers are scheduled as needed for specific roles including registration table, timekeeper, social media liaison, MC, or on-call for 2-4 hour time periods on the day of the workshop. We will require volunteers to help in the organization in the days before the workshop in roles such as advertisement design. We will give priority to registration grants for our volunteers, so we strongly recommend that you apply using the link below.

Visa Requirements.

If you require assistance with your visa application for entry into Austria (and the Schengen area), such as a visa letter confirming your participation in the conference and workshop, please reach out to Juan Ramirez for support.

Please be aware that visa applications typically need to be processed approximately one month prior to the trip, so we will accept requests until June 20th.

Kindly note that visa letter support is available exclusively to members of our community who identify as Latin American or Hispanic, or hold citizenship from a Latin American country.

Financial Assistance

LatinX in AI is committed to supporting LatinX & hispanic individuals from all around the world. This year since the workshop and ICML conference will be hybrid (in-person and virtual), we want to ensure that our workshop is accessible to everyone, no matter where they live. As such, we are happy to provide support for registration fees, travel expenses, and internet data grants to help those that have financial needs. If you believe you need financial assistance to cover your internet/data expenses, travel expenses, or to register to ICML, please make sure to fill out these applications as accurately and truthfully as possible.

Financial Assistance applications coming soon.

Mentoring Program

LatinX in AI is hosting a mentoring program alongside our official workshops. The LatinX in AI Mentoring Program requires mentors and mentees to meet once a month. On the day of the workshop, some mentees will be asked to share their experiences and the learnings they obtained from the program.

Apply to become a Mentor - Apply to become a Mentee.

• Notification of Mentoring Program Acceptance May 10th

• Mentoring Program Begins May 13th

• Mentoring Program Completes July 26

Following the completion of this program, you'll be asked to complete a quick survey about your experience and opportunities for our improvement. Mentors who complete the program and survey are eligible to receive a $25 voucher as a token of appreciation on behalf of LatinX in AI.